School Risk Asessment

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Potential Hazard

Who is at risk?

Controls

Risk Rating

Pupils with Special Needs or Other Requirements.

Added potential for difficulties or danger for certain group members.

Risk of allergic reaction

 

Leaders

 

 

Pupils

Obtain details of any pupils with Special Needs Where wheelchairs are to be used ensure that means of access is provided to both the coach and at the accommodation/venue

Check the itinery and conduct additional risk assessment to cover any areas where the particular special needs identified may give rise to hazardous situations.

Highlight in the booking conditions and booking documentation the need for the group to inform Solus Coaches of any special needs/requirements at the time of the booking

LOW

Group Movement

Loosing party members

 

Leaders

 

 

Pupils

Group leader and supervisors must be familiar with the members of the group prior to the trip. Head counts must be performed regularly when the party is getting on or off the coach and on entrance and exit from buildings or areas of interest.

Groups can be divided into accountable groups, or to employ a buddy or chain system to alert absentees.

The group leader must have a mobile phone enabled to operate at the location of the visit. Ensure the group leader is in possession of the Solus Coaches emergency contact number

LOW

Group Movement

Journey Stops

Leaders

Pupils

The coach should only stop at suitable service areas.

The driver is to brief the group on the facilities at the stop location, given duration of stop and the latest time that the party must return to the coach. Advise appropriate movement around the location and specific hazards to be avoided.

LOW

Group Movement

Hazardous Areas

Leaders

Pupils

Driver to brief group to take extra caution whilst in town centres or trafficked areas, particularly where traffic will e approaching from an unfamiliar direction.

Group to be divided into accountable groups, or to employ a buddy or chain system to alert any absentees.

MEDIUM

Possession of Illegal Goods

Offensive weapons
e.g. KnivesIntoxicating substances (alcohol, tobacco, solvents etc)

Other
e.g. fireworks, laser pens

Leaders

Pupils

Driver to brief outline acceptable levels of behaviour.

Group leader to establish and make known clear instructions and guidelines. Possible sanctions to be available

LOW

Illness

(passengers)

Leaders

Pupils

Children to put their hand up if feeling unwell or another child is to alert an adult’s attention. Adult to deal with the issue if possible (sick bucket, move the child near the front) Make sure all staff have access to the sick bucket! If sickness is more severe, phone 999 then contact the emergency contact. Stop the coach then 2 adults are to accompany the child to the hospital and remain there until the parent or guardian arrives or the patient is released.

LOW

Illness

(passengers whilst abroad)

Leaders

Pupils

All passengers should have European Health Insurance Card.

Group Leader to ensure travel insurance is in place.

Medical forms should be completed for all students and be in possession of the group leader, so that all pre-existing medical conditions are identified.

The group leader should review the medical status of students before departure and check that they have the necessary medication with them. 

Group Leaders should report any illness requiring treatment or admission to Solus Coaches and the travel insurance company

LOW

Injury & First Aid

Leaders

Pupils

The group leader is responsible for assessing the requirements for the First Aid and for the carrying a suitable First Aid Kit in accordance with the paragraphs 64 to 66 of HASPEV.

LOW

Injury & First Aid

(whilst abroad)

Leaders

Pupils

All passengers should have European Health Insurance Card.

Group Leader to ensure travel insurance is in place.

Group Leaders should report any illness requiring treatment or admission to Viking Coaches and the travel insurance company.

LOW

Loss of Possessions

Leaders

Pupils

Group Leader/Driver to brief regarding security of possessions.

Group leader should report any loss to Solus Coaches and the travel insurance company.

LOW

Crime

(Theft, assault)

Leaders

Pupils

Group Leader/Driver to brief regarding security of possessions.

Group leader to brief regarding personal safety.

Group leader should report any loss to Solus Coaches and the travel insurance company.

LOW

Behaviour Problems

Driver

Leaders

Pupils

Other Persons

Driver briefing to outline acceptable levels of behaviour.
Age, excitability and personality of group members to be considered and behaviour/relationships monitored.
Leaders should disperse amongst the group and not sit together Any individual(s) giving cause for concern to be reported to the group leader for them to deal with immediately.

Employ close supervision techniques if appropriate.

LOW

Changing Circumstances

(weather conditions, changes in itinerary, incidents, illness or unusual circumstances)

Driver

Leaders

Pupils

Other Persons

Have in place a back up plan.

Driver and group leader to co-operate and perform ‘on going risk assessment’ to consider changing circumstances.

Identify the hazard, which might be affected, a level of risk and implement appropriate control measures.

Keep a record of significant hazards identified and controls implemented.

LOW

Safety Awareness of Passengers

Leaders

Pupils

Driver must provide briefings on basic safety provisions, welfare facilities and advise of the location of emergency exits and emergency equipment.

Driver must communicate effectively with the passengers throughout the trip to inform and provide awareness of hazards as they become apparent.

LOW

Falls and Collisions

(with furniture or other passengers inside the coach)

Leaders

Pupils

Passengers should be discouraged from leaving their seats and moving about (unless necessary) whist the coach is in motion. It is mandatory for passengers to wear seat belts whilst on a moving vehicle.

LOW

Access/Egress

(use of steps)

Leaders

Pupils

Driver safety briefing

Well maintained vehicle floor surfaces, step nosing, hand rails, lights.

Ensure that the group leader or another supervisor is present by the coach door when pupils are entering or leaving the coach

LOW

Access/Egress

(to the coach)

Leaders

Pupils

Ensure that the group leader or another supervisor is present by the coach door when pupils are entering or leaving the coach Emergency exits must not be used except in an emergency.

LOW

Access/Egress

(To the coach – whilst abroad)

(vehicle door opening onto the wrong side)

Driver

Leaders

Pupils

Driver to brief passengers to take extra caution and beware that traffic will be approaching from an unfamiliar direction.

Driver to use designated drop off areas or parking spaces where possible.

Where the vehicle is fitted with a continental

door, this should be used whenever appropriate.

Driver to avoid disembarking the group onto a trafficked road if possible.

MEDIUM

Objects Falling

(from overhead luggage racks)

Driver

Leaders

Pupils

Driver to give safety briefing

Ensure heavy items are stowed away in the luggage hold or under seats.

Monitor racks for inappropriate luggage or stowage.

LOW

Obstructions

(in gangways and blocking emergency exist)

Driver

Leaders

Pupils

Driver to give safety briefing

Ensure heavy items are stowed away in the luggage hold or under the seats.

Monitor isles/emergency exits for obstructions and ensure a clear way is kept at all times

LOW

Manual Handling of Luggage

(in gangways and blocking emergency exist)

Driver

Leaders

Pupils

Driver and others handling heavy luggage should take care to minimize the risk of injury to themselves (especially to the back) by observing good manual handling practice Group leaders should be aware of a weight limit of 20kgs for a driver to be lighting – any weight over, the driver is not to move or lift.

LOW

Vehicle Reversing

Leaders

Pupils

Other Persons

Minimize the need for reversing; seek assistance from a reliable third party.

Vehicle fitted with reversing horns, camera or detectors.

LOW

Vehicle Refuelling

(risk of slips, trips, risk of fire, explosion, risk of being struck by another vehicle)

 

Driver

Leaders

Pupils

Passengers should not normally be in the vehicle during refuelling. If this can not be avoided, passengers are to remain seated on the vehicle while fuelling is in progress. No smoking while refuelling is in progress Drivers wear appropriate footwear.

LOW

Access to Vehicle Controls and Equipment

(risk of tampering and unauthorised use of vehicle)

Driver

Leaders

Pupils

Other Persons

Remove keys when leaving the coach or otherwise when not required.

Ensure that an unlocked coach is beingsupervised at all times.

Perform duty checks and vehicle inspections 

LOW

Road Worthiness of Vehicle

(risk of catastrophic vehicle failure)

Driver

Leaders

Pupils

Other Persons

Vehicles maintained to the highest standards in accordance with the requirements of VOSA and the FTA code of practice to ensure that they remain safe, reliable, clean and presentable.

Drivers are required to carry out a ‘Daily Walk Round Check’ and complete a ‘Daily NIL’ defect report.

LOW

Vehicle Accident, Breakdown or other Major Incident

Driver

Leaders

Pupils

Other Persons

Emergency and breakdown procedures detailed in the driver’s handbook in accordance with best practice including local procedures abroad.

Passengers removed to a place of safety and warning lights and triangle used.

A First Aid kit is provided in all vehicles and all equipment dates are in date.

The driver has means of communication with

Solus Coaches office or on call Transport Managers

LOW

Other Road Users

(Vehicles – risk of collision with vehicle while the coach is motion, with possible subsequent injury to staff and passengers)

Driver

Leaders

Pupils

Other Persons

Competent, well trained drivers.

Seat belts fitted in accordance with legal requirements 

Passengers briefed to remain seated as much as possible and to wear seatbelts

LOW

Other Road Users

(Vehicles – risk of stationary coach being struck by another vehicle)

Driver

Leaders

Pupils

Other Persons

Driver parks vehicle away from moving traffic or pulls off the road as far as possible. Passengers alight to a safe place away from the vehicle

Vehicle lights maintained in working order and hazard warning lights fitted in accordance with legal requirements.

Coach parked in designated parking bays when left unattended.

LOW

Adverse Weather and Traffic Conditions

(Vehicles – risk of stationary coach being struck by another vehicle)

Driver

Leaders

Pupils

Other Persons

Monitor weather and traffic reports for news of adverse conditions and congestion.

Establish the likely effects on the journey and amend the itinery where appropriate in consultation with the group leader.

LOW

Driver Competence

(Vehicles – risk of stationary coach being struck by another vehicle)

Driver

Leaders

Pupils

Other Persons

Drivers must hold a current PCV licence valid for the type of vehicle being driven. Solus Coaches checks all drivers at recruitment and provides training and assessment, utilising a mentor system to gain experience.

Drivers licences are checked every 6 months Drivers are trained in accordance with the VOSA requirements.

LOW

Impaired Driver Performance

(Illness)

Driver

Leaders

Pupils

Other Persons

Drivers must notify the Solus Coaches office or the on call Transport Manager of any illness or medical condition immediately.

Replacement and or cover provided.

LOW

Impaired Driver Performance

(Distraction)

Driver

Leaders

Pupils

Other Persons

Pre-journey safety briefing in accordance with ‘best practice’

Passengers must not be allowed to distract the driver by talking to him/her unnecessarily, or by moving about excessively or interlining in horseplay or pranks.

Group leader or the other nominated person is to sit near to the driver.

Drivers briefed not to use hand held microphone or speak directly to any person when the vehicle is in motion.

The driver is prohibited from using his mobile phone while the vehicle is in motion – driver needs to pull over and the vehicle to stop to engage in a conversation 

LOW

Impaired Driver Performance

(Fatigue)

Driver

Leaders

Pupils

Other Persons

Solus Coaches ensure drivers hours are limited and monitored to comply with the EU Regulations. 

Routes are carefully planned, taking into account distance and time required for each leg of the journey.

Tachograph records are completed and handed into the Transport Office. Two drivers will be used where appropriate or the Group leader briefed on driving hours and time limits.

LOW

Impaired Driver Performance

(Stress)

Driver

Leaders

Pupils

Other Persons

EU Regulations regarding drivers hours and daily rest periods and driving breaks are adhered too.

Monitoring of tachograph records

Route Planning to avoid excessive traffic and potential delays

Two driver operations utilised where appropriate

Passenger code of conduct enforced by the driver and Group leader.

24 hour contact number available in accordance with best practice.

LOW

Impaired Driver Performance

(Influence of alcohol and drugs)

Driver

Leaders

Pupils

Other Persons

Solus Coaches operates a policy for the prevention and detection of impaired driver performance due to the effects of alcohol and prescribed and illegal drugs.

Drivers shall carry breathalyzer testing kits when driving in France, to comply with the EU rules and regulation,

LOW

Sea Crossings

(Ferry/Tunnel)

Leaders

Pupils

Group to be subdivided and accountable to specific supervisors.

The group’s attentions to be drawn to the safety briefings and safety arrangements provided by the Cross Channel Carrier (ferry or tunnel)

On Ferry Crossings, access to the coach by the group is prohibited.

On Eurotunnel transits, the group should be advised to remain with the coach.

LOW

Additional Risks

Most visits have no extra risk associated with them and are therefore covered by this generic Risk Assessment…

Driver

Leaders

Pupils

Other Persons

Visits are categorised according to the hazard they present.

Nearly all have a basic rating (1) and are therefore not considered to present any additional risks for a group

In a few places where particular hazard is identified a specific risk assessment is carried out.

LOW

BBK GROUP LTD
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